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Voluntary Administration Internship

HHUGS is recruiting!


Location:  Brixton, London

Working Hours: Mon-Fri, 9am-5pm (35 hours)

Employment type: 3-6 months internship

Salary: The position is a rolling, voluntary position with a stipend available to cover local travel expenses and lunch. This role covers a 3-6 month term.

Job purpose

The role of the Administration Intern is to assist and support the charity’s activities in order to meet our aims and objectives. S/he will assist the Operations Manager and staff in their work. The CA Intern will undertake a range of activities that are integral to HHUGS’ work, from day-to-day administration of a busy marketing and fundraising office, to donor interaction, event co-ordination and community fundraising initiatives.


Key responsibilities


Administration / Donations

  • Smooth operations of the HHUGS office on a daily basis.
  • Process donations on a daily basis that are received via the post, via on-line portals and support the process of gathering this vital information for further communications.
  • Generate thank you letters, certificates of thanks to organizations, donation receipts, and circulate appeals.
  • Work with the Admin Team to ensure optimal use of the donor database.
  • Support the increase of regular donor giving through different marketing methods.
  • Ensure Gift Aid is recorded and supporting documentation obtained where applicable.


Volunteers support

  • Assist in recruiting volunteers and processing applications
  • Maintain volunteer records


Fundraising support

  • Assist in the organisation of events and fundraising activities, donation campaigns, event stalls and challenges.
  • Record, follow up and file events pledges and sponsorship.


Communications support

  • Help to maintain HHUGS presence on the web via social networking sites like Facebook, Twitter and internet forums.


The intern will undertake any other duties of a similar nature, which are commensurate with the grade and seniority of the post.

Key Contacts

The Intern will report to the Operations Manager. S/he will have regular contact with staff, keyworkers and volunteers, and sometimes with HHUGS’ beneficiaries.


Person Specification

Applicants should be team players, flexible, with good organisational and communication skills. The person should have good research skills and writing abilities. They should be able to work accurately, with a keen eye for detail as they will be dealing with mission-critical data and information. In addition, they should be diligent, motivated and reliable with some experience relevant to the role, as well as a strong commitment to the Charity’s values and ethos and an understanding and familiarity of Muslim culture.


To apply for this position please send your CV, cover letter and two referees to  and reference ‘Intern Application’.

DEADLINE:  Sunday 3rd April, 11.59pm

Due to the volume of applications received, we regret that we will not be able to contact applicants unless you are short listed for an interview. Therefore, if you have not heard from us within 48 hours of the application deadline, you should assume that you have not been successful on this occasion. Due to time and capacity constraints, we are unable to provide feedback on unsuccessful applications. We apologise for any inconvenience this may cause.